Shipping Between the UK and Sweden: Documentation, Common Pitfalls & Regulatory Changes
Getting the basics right: common shipping mistakes
Many shipping issues between the UK and Sweden are avoidable. The most common mistakes include:
Commercial Invoice
The most frequent issue remains a missing, incomplete or incorrect Commercial Invoice. It must be accurate and sent electronically with the shipment. Using online shipping tools and services such as UPS Paperless® Invoice helps reduce errors and supports smoother customs clearance.
Harmonised System codes
HS (Harmonised System) codes classify goods for customs. Using the wrong code, or reusing an old one without checking, can lead to delays, inspections, or incorrect charges. Each product must be classified accurately based on what it is, what it’s made of, and how it’s used.
EORI and IOSS numbers
An EORI number is required because shipments between Sweden and the UK must clear customs. Without it, goods may be delayed or returned.
An IOSS number is used for low value shipments sent to the EU, allowing VAT to be charged at checkout rather than on delivery. This helps avoid delays and unexpected charges for the receiver.
Shipment data
Errors in product descriptions, values, country of origin or contact details are a frequent cause of customs holds.
Not all shipping problems are regulatory. Common operational issues include:
Incorrect or incomplete delivery information
Unclear Incoterms, leading to confusion over who pays duties or taxes
Packaging not suitable for international transit
Unrealistic delivery expectations compared with domestic shipping
Missing or incorrect labels
Returns not planned in advance
Planning these details upfront can significantly improve delivery success and customer satisfaction.
Important regulatory changes coming in 2026
Several upcoming changes may affect costs, paperwork and delivery times:
Removal of the EU low value duty exemption: From 1 July 2026, all goods shipped from the UK to Sweden will be subject to customs duties, including low value parcels.
Increased data requirements: Stricter advance data rules mean shipment information must be accurate and submitted electronically before goods arrive.
New environmental regulations: Certain products and packaging entering the EU must meet new environmental and sustainability standards. For example the Deforestation Act.
Shipping with confidence
With the right preparation, both Sweden and the UK can be rewarding and manageable export markets. Getting the basics right from the start helps reduce delays, controls cost and builds trust with customers.
Choose the right service provider with the right network across these markets, that can offer you a choice of shipping services offering a good balance between speed and cost. Take advantage of the tools offered such as real-time tracking, a cost calculator, and invoicing dashboards. This helps you manage your shipments, reduce operating hours and costs, and manage your payments more effectively.
Reach out to UPS for a free virtual consultation with one of our experts, if you need more support with shipping to Sweden, UK or beyond.
The Expert
Lawyer & Partner, Head of the International Commercial & Trade Group Baker McKenzie